Showing posts with label bills. Show all posts
Showing posts with label bills. Show all posts


Its So Easy to Upload your Receipts to QBO


Upload your receipts and bills to QuickBooks Online

Learn how to upload your receipts and bills to QuickBooks Online.

Save time tracking and recording your receipts and bills from vendors. You can upload them to QuickBooks Online from your computer or mobile device, or even from your email account.

After you upload your receipt or bill, QuickBooks extracts info from it and creates a transaction for you to review. Then, you can edit the receipt or bill, add it to an account, or match it to an existing transaction in the Receipts tab.

There are a few ways you can add receipts or bills. Follow whichever you prefer.

We don’t recommend uploading receipts or bills with sensitive or personal info, like credit card numbers and government identifiers.
QuickBooks supports PDF,  JPEG, JPG, GIF, and PNG images. If you have a newer iPhone or iPad, your images might be in the HEIC format. You can convert HEIC images to a compatible format.

💥Upload receipts or bills from your computer or Google Drive

  1. Sign in to QuickBooks Online
  2. Go to Bookkeeping then Transactions then select Receipts (Take me there), or go to Banking then select Receipts (Take me there).
  3. Select Upload from computer or Upload from Google Drive.
    Note: Each image or file should only contain a single receipt or bill.

💥Snap a photo of your receipt or bill on your mobile device

You can use the QuickBooks Online mobile app to capture and upload receipts and bills from your mobile device.

Note: If you haven't already, install the QuickBooks Online app for iOS or Android.

  1. Open the QuickBooks Online mobile app.
  2. Select the Menu ≡ icon.
  3. Select Receipt snap.
  4. Select Receipt camera and snap a photo of your receipt or bill.
  5. Select Use this photo, then Done.

Note: Does your Android device make a beeping sound when you capture receipts? Here's how to turn it off.

💥Email receipts or bills to QuickBooks

If you have a receipt or bill, you can also email your receipt or bill to QuickBooks Online. We’ll extract info from it and create a transaction for you to review.


Let's Talk about Workers' Compensation Insurance : Do you need it?

Workers’ compensation insurance

Workers’ compensation and payroll go hand-in-hand. Although it falls outside of the payroll process, having a workers’ comp policy is mandated by nearly every state in order to protect employees who get hurt on the job.


When an employee gets injured at work, they can file a workers’ compensation claim. In return, they (generally) aren’t allowed to sue their employer for any negligence that might have caused the injury.

In nearly all states, a workers’ compensation policy is the only remedy available for accidental workplace injuries. That means that as long as clients pay their premiums, they’re protected from a big out-of-pocket payment if an employee gets injured on the job.

Most states have laws that dictate how much employees should be paid out and what type of benefits they should receive. Usually workers’ comp covers around two-thirds of an employee’s wage, but it can also cover things like medical care, retraining costs, and survivor benefits.


If you have employees that aren’t owners of the company, they are likely required to buy workers’ compensation coverage. The only state that doesn’t require workers’ comp insurance is Texas.

To make sure your clients stay compliant, check state laws to be clear about their workers’ compensation requirements.


Employers pay for workers’ comp insurance and if an employee files a claim, the insurance company pays out the benefits.

Like any type of insurance, the cost really depends on your client’s business, industry, and the type of work that their employees perform. However, the average cost of workers’ comp insurance is around 1.4% of a person’s total compensation.

Insurance Types

There are three major types of workers’ compensation insurance policies to be aware of:

● Traditional insurance: this works the same as most insurance policies, in that clients pay a regular premium

● “Pay as you go” insurance: the premium is calculated based on the amount paid in each payroll period and is only available if the policy is integrated with a payroll provider

● State fund: insurance is purchased through a state-governed insurance provider

While most states allow employers to buy private insurance, five states and two US territories require insurance to be purchased exclusively through state-operated funds. Those states and territories are: Ohio, Wyoming, Washington, North Dakota, West Virginia, Puerto Rico, and the US Virgin Islands.

Workers' Comp with Gusto

I am a partner with Gusto, because of the great services and compliance as well as continuing training that keeps I'm the Bookkeeper up-to-date with all the latest changes in law and compliance issues. Gusto offers pay-as-you-go workers’ comp through their partnership with AP Intego. The premium is automatically calculated based on the actual amount of payroll each pay period, which means no estimates, no hefty upfront payments, and accurate deductions.

And with direct communication with the insurance carrier, this model also helps minimize or potentially eliminate the pain of expensive audits altogether.

As your bookkeeper, should you decide to have I'm the Bookkeeper handle your payroll for you as a stand alone service, you should feel confident to know that I have partnered with Gusto Payroll.  

US News has rated Gusto a 4.3 in their Best Payroll Software of 2022 list and report that "more than 100,000 businesses across the country use Gusto to run payroll and administer benefits". 

Yes, with Gusto we can offer your employees benefits, with the current state of the country and difficulty retaining good employees - this is a valuable resource! 

If you would rather administer your own payroll and are currently shopping or considering a change, I recommend Gusto. Check it out and sign up using my link if you want to manage your own payroll account and you'll automatically be added to my client list.

Even if you decide not to retain my services for your payroll, I still recommend Gusto, and if you sign up using THIS DIFFERENT LINK and run your first paid payroll, you’ll receive a $100 Visa gift card!